Legal Administrative Assistant

About the position

Our client, a prestigious law firm in Austin, is seeking a skilled Legal Assistant to support a team of attorneys through high-level administrative and substantive legal work. This role plays a critical part in ensuring seamless legal operations, particularly in litigation, condemnation, and insurance defense. If you thrive in a fast-paced legal environment, enjoy leveraging technology to enhance efficiency, and have a keen eye for detail, this is an exciting opportunity to contribute to a dynamic legal team.

Key Responsibilities:

• Coordinate visitors by greeting, welcoming, and directing them in a professional and courteous manner.
• Coordinate deliveries and ensure all mail and packages are distributed accordingly, including by electronic means, if required.
• Setup, maintain, and take down of conference room for scheduled meeting, depositions, etc.
• Provide facilities support, including but not limited to, adequate stock of supply room, shredding bin services, maintenance of suite, etc.
• Assist with organization and tidiness of kitchen/breakroom, supply cabinets and copying room.
• Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.
• Identify most efficient and effective manner to complete tasks.
• Prepare documents by formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications.
• Prepare appellate briefs, including tables of contents and tables of authorities. 
• A knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines. 
• Prepare and coordinate e-filings in state and federal courts, including tracking of file-stamped copies of e-filings 
• Handle incoming and outgoing mail, faxes and scan documents. 
• Ensure that documents are saved and filed into the appropriate workspaces/folders in IManage, FileSite, and paper files, as necessary. 
• Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings, and travel arrangements. 
• Maintain Outlook contacts for each attorney as appropriate.
• Maintain updated correspondence and pleadings files and handle filing, indexing, and creating sub-files. 
• Maintain a master list for each file and update the list as new files or matters are opened. 
• Open files, close files and assist with conflicts checks. 
• Provide support to the attorneys with timesheets and regular billing matters. 
• Requests reimbursement for attorneys through ChromeRiver . 
• Maintain a good working rapport with clients and court personnel which requires discretion and judgment. 
• Regular and predictable attendance is an essential function of the job. Flexibility to work OT as driven by Litigation practice needs.

• Minimum 5 years of experience in litigation support within a law firm environment.
• Strong knowledge of legal terminology, court procedures, and document formatting.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, PDF) and familiarity with legal support tools.
• Ability to manage multiple priorities, work under pressure, and adapt to evolving legal needs.
• Exceptional written and verbal communication skills, including grammar, proofreading, and transcription.
• Keen attention to detail, organization, and the ability to maintain confidentiality in all matters.
• A high school diploma is required; an associate degree, business school certification, or related legal education is preferred.

Why Join Our Client's Firm?

• Work alongside a team of highly skilled attorneys in a collaborative and engaging environment.
• Leverage top-tier legal technology and tools to enhance efficiency and streamline case management.
• Gain exposure to complex and high-profile cases in the legal industry.
• Be part of a firm that values professional growth, precision, and excellence in legal support services.

If you are a proactive, tech-savvy, and highly organized legal professional looking for an opportunity to make an impact, we encourage you to apply!

Place of work