Real Estate Assistant

About the position

Company Profile:
• Over 30 years of experience providing legal services, with a focus on real
estate, wills and probate, and business formations
• Long-standing commitment to employee retention — the previous assistant
served over 25 years before retiring
• Currently experiencing high demand due to an active real estate market —
seeking to fill this role urgently
What This Company Offers You:
• Full-time position with a 4-day work week (Monday–Thursday), 36–40 hours
per week
• Small, locally-owned business
• Relaxed, flexible work environment
• Supportive leadership with a no-micromanagement philosophy
• Paid time off and sick leave

Your Role:
• Act as the primary liaison between clients, attorneys, and realtors, building
and maintaining strong professional relationships
• Organize and maintain real estate files, digital platforms, and document
databases with precision
• Track critical deadlines and coordinate schedules to ensure smooth real
estate transactions
• Maintain accurate and accessible client records and databases
• Draft and review legal documents, manage due diligence, and assist in the
closing process
• Prepare initial closing checklists for purchases, sales, developments, and
loan transactions for attorney review
• Handle the title insurance process from start to finish, including
commitments, policies, insured closing letters, and interpreting title search
reports
• Manage deal documentation, including assembling contacts and contracts,
creating distribution lists, and overseeing ongoing updates
• Order due diligence items such as lien searches, organizational documents, title work, and litigation searches
• Review and summarize deal documents, including leases and purchase
agreements
• Assist in drafting basic loan documentation, including party names,
amounts, and signature blocks
• Update legal documents to reflect changes such as loan amounts and
dates, and ensure accurate completion of schedules and exhibits
• Support the full closing process: assemble loan documents, review due
diligence items, and coordinate with lenders
• Conduct pre-closing work such as organizing transcripts, distributing
documents, following up on outstanding items, reviewing recorded
documents, and scheduling post-closing communication
Qualifications:
This position is ideal for a highly organized individual with exceptional
attention to detail and a proactive mindset. The right candidate will take
initiative, manage multiple priorities, and thrive in a fast-paced environment.
• Ability to work independently without the need for micromanagement
• Strong written and verbal communication skills
• Proficiency in MS Word, Outlook, Excel, Trust Account Reconciliation, and
file-sharing platforms (e.g., SoftPro, Ryhno, Qualia)
• Education: Paralegal degree or a minimum of five (5) years of real estate
transaction experience
Candidates must have knowledge of the entire real estate sale process
from contract of sale to closing to disbursement of fund

Place of work